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Welcome to Florida Poly’s Undergraduate Student Handbook (9th edition)!
The 2022-2023 Student Handbook is the official student handbook of Florida Polytechnic University. It is prepared by Student Affairs staff to provide you with information about campus resources, student life, and University procedures. The University makes this handbook available to each student, and it is your responsibility to familiarize yourself with its contents. By enrolling at this University, you agree to comply with all University policies, rules, and regulations. Ignorance of a policy, rule, or regulation will not be considered an excuse for failure to observe it. The University reserves the right to alter rules, regulations and policies referenced herein, for which notice will be given through standard and established channels.
Some important parts of the handbook include the Student Code of Conduct, and Academic Integrity. Please review these policies in their entirety. The handbook is only one of many useful sources of information about the University. Students should consult the University Course Catalog, along with their faculty advisors and the Vice Provost of Student Affairs, if they have further questions about any of the topics addressed here. Members of the University community - faculty, administration and staff - are ready to help all students when questions or problems arise. Florida Polytechnic University is committed to providing and maintaining a welcoming and dignified learning environment in which all members of the community appreciate and respect one another. The University does not tolerate any form of discriminatory behavior, which includes harassment or retaliation, directed toward another member of the University community based on their race, color, national origin, marital status, sex, religion, age, disability, sexual orientation, gender identity, gender expression or veteran status or any other legally protected basis. Any individual who feels they have been made a victim of discrimination or harassment, which includes any act of sexual misconduct, is strongly encouraged to report the incident to the University’s Title IX Coordinator. The Title IX Coordinator is available to discuss options for handling the matter and to identify counseling and support for victims, whether or not the victim chooses to make an official report or participate in the institutional disciplinary or criminal process.
The provisions of this handbook are not to be regarded as a contract between any student and the University. The University reserves the right to change any of the policies, rules, regulations and standards of conduct at any time as may be necessary in the interest of the University. The University also reserves the right to modify or discontinue any of the services, programs or activities described in this handbook. The Student Code of Conduct, as published on the University website, reflects the most up-to-date version of the regulation in its entirety.
The University may reproduce or modify this handbook, or parts of it, for distribution in other formats (for example, on a web page or in other forms for computer access, or in school or academic department publications). Students, applicants and other users of this handbook should consult with appropriate University offices to verify the current text or status of the policies, procedures or information contained herein to determine whether information in this handbook or other publications has been superseded or changed. Questions about the Student Handbook should be directed to Dr. Kathryn Miller, Vice Provost of Student Affairs at kmiller@floridapoly.edu.
As Florida Polytechnic University begins our ninth academic year, I am pleased to welcome all new and returning students.
This Undergraduate Academic Catalog and Student Handbook includes information regarding degrees and degree requirements, academic information and policies, student services and responsibilities. The Catalog is not exhaustive, but it serves as a starting point for finding the information that you need. Other important sources of information include the University website, University Policies, Regulations, and Rules, and PhoenixLink for information on student clubs and organizations. If you need help or have a question that is not answered in this handbook, please reach out to your academic advisor or the Registrar’s Office. Faculty mentors are also great information resources. All faculty post their office hours on their office door and on their Canvas course sites.
Florida Poly’s degree programs are challenging, and it is important for you to find connections at the university that help you. Connections include your peers, faculty, and staff who are all resources who can help find solutions or address any difficulties you may face. These connections will help you grow as a student, a leader, and, as we like to say at Florida Poly - the next solution innovator.
Student programming and campus activities focus on four primary values that, together, comprise the values of the Florida Poly graduate:
- Leadership: Individual Excellence and Institutional Pride
- Collaboration: Impactful Community Members
- Innovation: Ethical Problem Solvers
- Adaptability: Intentionally Healthy Individuals
Students develop these values in the various curricular, co-curricular, and extra-curricular opportunities on campus. Join a Registered Student Organization (club), participate in intramurals at the Student Development Center, form a study group in your residence hall, apply for a student worker position. Get involved! Our campus community is strongest when students are engaged and contribute to the Florida Poly experience.
I encourage you to embrace the Florida Poly experience. Study hard, challenge yourself and become a part of Florida Poly.
Good luck with this year, and I look forward to seeing you on campus.
Dr. Terry Parker
The Registrar’s Office manages Florida Poly’s official Academic Calendar, which contains the dates and times for all registration periods, application deadlines, holidays, special events, and more. The final exam schedule can also be found here. Please visit the Florida Poly website for the most up-to-date The Registrar’s Office manages Florida Poly’s official Academic Calendar, which contains the dates and times for all registration periods, application deadlines, holidays, special events, and more. The final exam schedule can also be found here. Please visit the Florida Poly website for the most up-to-date academic calendar.
Reasonable Accommodations for Religious Observances, Practices, and Beliefs:
The University will reasonably accommodate the religious observances, practices and beliefs of individuals in regard to admissions, class attendance and the scheduling of examinations and work assignments.
When feasible, the University and faculty will seek to avoid scheduling major examinations, major assignments and University ceremonies on major religious holy days. For the purposes of this regulation, a recognized religious holy day is a significant day of religious observance as recognized by the highest governing body of that particular faith.
Students should review course requirements and meeting days and times before a semester begins to avoid foreseeable conflicts with religious observances, as excessive absences in a given term may make it difficult for a student to successfully complete the academic requirements of a course.
A student who wishes to observe a religious holy day of their religious faith shall notify all of their instructors in advance and shall be excused from classes or other academic or educational activity for the purpose of observing the religious holy day.
Please see FPU-3.009 Reasonable Accommodations for Religious Observances, Practices, and Beliefs to read in its entirety.
The University observes the following holidays:
- New Year’s Day
- Birthday of Martin Luther King Jr. (third Monday in January)
- Memorial Day
- Independence Day
- Labor Day
- Veterans Day
- Thanksgiving Day
- Friday after Thanksgiving
- Christmas Day
- Winter Break (the five-week days between December 25 and January 1)
If any holiday listed above falls on a Saturday, the Friday preceding that holiday shall be observed as a holiday. If any holiday listed above falls on a Sunday, the following Monday after the holiday shall be observed as a holiday.
The Student Code of Conduct is designed to promote responsible behavior by all students consistent with the values and welfare of the Florida Polytechnic University community. It exists to define the behavioral rights and responsibilities of university students and student organizations. The Code of Conduct fosters and enhances the academic mission of the University, as well as protects the rights of all University students, faculty and staff. Sanctions for misconduct and the appeal processes are defined in the full policy.
Further explanation can be found in the Academic Catalog, Student Rights and Responsibilities. Please see FPU-3.006 Student Code of Conduct in the University Policies and Regulations to read in its entirety.
The University is an academic community. Its fundamental purpose is the pursuit of knowledge. Essential to the fundamental purpose of the University is the commitment to the principles of truth and academic honesty. Accordingly, the Academic Integrity regulation is designed to ensure that the principle of academic honesty is upheld. This regulation provides the processes to be followed when a student is alleged to have violated the Academic Integrity regulation and indicates the potential consequences and sanctions when a student is found responsible for such violation.
While all members of the University share this responsibility, special responsibility for upholding the principle of academic honesty lies with the students. Violations of academic integrity diminish the value of your degree.
The student’s responsibilities are as follows:
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Students bear the responsibility for being knowledgeable about what constitutes academic integrity; recognizing the penalties associated with violating academic integrity; admitting and accepting responsibility for infractions, where they occur; and continually educating themselves and working with faculty in pursuit of more rigorous methods on the path to knowledge.
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If a student believes that an act of academic dishonesty may have occurred, that student should report the suspected violation to the course instructor.
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Attendance at scheduled meetings or hearings. A student’s failure to attend a hearing or a meeting does not stop the meeting or hearing from occurring.
When suspicion of academic misconduct has occurred the course instructor will investigate and follow the steps detailed in the full policy. Students may accept responsibility for the violation or decline to accept responsibility for the violation within three (3) days on the AISA form provided by the instructor. If there is a declination, or if this is a repeat violation an Academic Integrity Hearing will be called to review the case.
Application of sanctioning guidelines lie with the purview of the faculty. Faculty consider a range of factors when it comes to issuing sanctions. A student has a right to appeal the panel’s decision. There are specific timeframes associated to the policy that must be followed and there are limitations denoted on course withdrawal and grade forgiveness.
Further explanation can be found in the Academic Catalog, Students Rights and Responsibilities. Please see FPU-5.005 Academic Integrity in the University Policies and Regulations to read in its entirety.
The University administration and faculty shall fully maintain, encourage and protect academic freedom.
Academic freedom is essential to the University. It includes both freedom of thought and expression, and it applies to teaching, research/creative activities, and professional, public and University service.
Students also play an important role in academic freedom. Students have the right and are encouraged to engage in inquiry and discussion; to exchange thought and opinion; and to speak, write, and print freely on any subject.
All members of the University community have the responsibility to respect the academic freedom of others. Please see FPU-5.001 Academic Freedom and Responsibility policy to read in its entirety.
The University maintains student educational records in a confidential and secure manner in accordance with the Family Educational Rights and Privacy Act of 1974, as amended, (“FERPA”), also known as the Buckley Amendment (20 U.S.C. 1232g). Section 1002.225, Florida Statutes, provides certain rights to students concerning their student records. Florida Statutes Section 1006.52 makes both student records and applicant records confidential and exempt from disclosure under the State’s Public Records Law.
Students may submit or revoke an Authorization to Release Information to provide or remove a designee access to their educational records.
Further explanation of a student’s rights under FERPA can be found in the Academic Catalog, Academic Information. Please see FPU-3.001 Confidentiality of Student Records and Applicant Records policy to read in its entirety.
Intellectual property includes inventions, industrial designs, trade secrets, mask works, tangible research material, copyrightable works and related trademarks.
Please see FPU-1.0061P Intellectual Property policy to read in its entirety.
Florida Polytechnic University does not prohibit the legal consumption of alcohol on its campus or properties under its control. The intent of the alcohol policy is to establish guidelines and procedures for the legal and responsible use of alcohol on University property. The use of alcohol by members of the University community is subject to the applicable alcoholic beverages’ laws and ordinances of the State of Florida, the City of Lakeland and Polk County at all times. No person may sell, furnish or give alcohol to any person under the age of 21.
Please see the FPU-1.0003P Alcohol Policy to read in its entirety.
Maintaining a campus free from sexual misconduct is important to the Florida Poly Community. The University is committed to fostering an environment that promotes prompt reporting of all types of sexual misconduct, prohibits retaliation, provides options for resolution that is timely and fair for all complaints.
Florida Polytechnic University does not discriminate on the basis of sex in its educational programs and activities. Title IX of the Higher Educations Amendments of 1972, 20 USC 1681 et seq., a Federal civil rights law, prohibits such discrimination and sexual harassment, including sexual assault, dating violence, domestic violence, and stalking.
To be considered under the jurisdiction of Title IX, the alleged Sexual Harassment must have occurred to the person participating or attempting to participate in the University’s education program or activity within the United States.
Even if an allegation falls outside of the Title IX jurisdiction, the University may move forward following the process outlined in University policy:
Reporting:
Any member of the University community may submit a report or by disclosing to a University employee (Faculty, Staff, Resident Assistants, and University Police). Any member of the University community may seek guidance, resources, or file a complaint, in accordance with this policy, by contacting:
Michelle Disson
Title IX Coordinator
4700 Research Way
Lakeland, FL 33805
titleixcoordinator@floridapoly.edu
863-874-8484
http://floridapoly.edu/report
Confidential Employees:
Employees, vendors, and contractors working in Counseling Services, medical services, and the University Ombudsperson. These resources do not have to report any disclosure of sexual misconduct to the Title IX Coordinator.
Resources:
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Supportive measures offered to students are non-disciplinary, non-punitive individualized services offered as appropriate and as reasonably available. (i.e., academic assistance, housing assistance, No Contact Orders, safe ride/walk).
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Counseling Services - on and off campus counseling available by reaching out to care@floridapoly.edu or call BayCare’s Student Assistance Program 24/7 800-878-5906.
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Peace River Center - local crisis center that offers victim services, counseling, advocacy, legal assistance.
For more information visit the University Title IX webpage and related University Policies.
The University prohibits all forms of hazing as defined by the Student Code of Conduct, regardless of where or when the hazing occurs. In addition to facing disciplinary actions by the University, students engaging in hazing may face criminal charges under Section 1006.63, Florida Statutes.
Please see FPU-30062P Anti Hazing policy to read the policy in its entirety.
The University is committed to providing and maintaining a dignified environment in which all members of the University community appreciate and respect one another by collectively sustaining a welcoming environment to work, study and interact with one another free from any form of unlawful discrimination.
The University shall not unlawfully discriminate in offering access to any educational programs or activities or in conducting its employment practices on the basis of race, color, national origin, marital status, sex, religion, age, disability, sexual orientation, gender identity, gender expression, or veteran status (each hereinafter referred to as a “protected class”) or any other legally protected class or basis under applicable federal and/or state laws. The purpose of this regulation is to provide the University’s expectations to maintain and foster an inclusive and welcoming environment in which diversity is valued and opportunity is equalized. This regulation provides guidelines and information regarding conduct that constitutes unlawful discrimination or harassment; reporting responsibilities; and requirements for filing a complaint of discrimination or harassment with the University. All complaints of discrimination or harassment filed with the University will be handled in accordance with applicable University grievance and disciplinary procedures.
Please see FPU-1.004 Non-Discrimination/Equal Opportunity policy to read in its entirety.
Discrimination and Harassment Complaint and Investigation Procedures
The purpose of this regulation is to allow the University to maintain its commitment to provide an environment free from any form of unlawful discrimination and to ensure compliance with the various applicable federal and state laws that prohibit discrimination. This regulation provides the procedures and related guidelines for handling and investigating complaints filed with the University that allege discrimination, harassment, and/or retaliation in violation of the University’s Non-Discrimination/Equal Opportunity Regulation.
Please see FPU-1.005P Discrimination and Harassment Complaint and Investigation Procedures policy to read in its entirety.
The Office of the Ombud exists to serve all students of the University. Reporting directly to the President, the Ombuds operates in an impartial, informal and non-adversarial manner pursuant to Florida Statues sections: 1002.21; 1006.51 & Board of Governors Regulation 6.011.
The purpose of the Office of the Ombuds is to assist students in resolving problems and conflicts that arise in the course of interacting with Florida Polytechnic University. By considering problems in an unbiased way, the Ombuds seeks to achieve a fair resolution and protect the rights of all parties involved. The Ombuds works with students to interpret University policy, identify options and strategies for resolving issues and serve as a mediator when appropriate. As an example, the Ombuds may not initiate a grade change or academic adjustment; however, the Ombuds may refer the student to the appropriate academic officer.
In service to students, the Office of the Ombuds will:
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Administer through its processes, fair and equitable services to students who voluntarily seek confidential and impartial hearing of concerns they have or concerns they believe have not been adequately addressed through formal channels.
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Operate in accordance with standards of practice, upholding principles of independence and neutrality when responding to any student inquiry, concern or conflict.
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Recommend changes to processes or procedures that hinder resolving the issue or are causing an inordinate delay.
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Seek to resolve problems through various methods, including investigation, mediation or making referrals to the appropriate University department for review.
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Students may voluntarily choose to use the services of the Office of the Ombuds at any time, before, during or even after formal appeal processes have been exhausted or proven unsuccessful.
For more information or services, please contact the Office of the Ombuds at 863-874-8544, on WhatsApp at 337-263-6118, or email ombuds@floridapoly.edu. The office is located in the Provost’s Suite in the IST.
Note: if you are concerned about confidentiality, call and make your appointment. Email may be subject to Florida Public Records Laws.
Filing a Complaint
Below is contact information for filing a complaint about the institution with the Florida Board of Governors.
Florida Board of Governors State University System
325 West Gaines Street, Suite 1614
Tallahassee, FL 32399-0400
Phone: 850-245-0466
Fax: 850-245-9685
To request that a complaint be addressed, please read the instructions and fill out the Student Complaint Form.
Below is contact information for filing a complaint about the institution with the Southern Association of Colleges and Schools Commission on Colleges.
Southern Association of Colleges and Schools Commission on Colleges
1866 Southern Lane
Decatur, GA 30033
Phone: 404-679-4500
Fax: 404-679-4558
www.sacscoc.org
To request that a complaint be addressed, please read the following instructions and fill out the complaint form: http://www.sacscoc.org/pdf/081705/complaintpolicy.pdf
Prior to registration for the student’s initial term at the University, each student accepted for admission is required to submit a signed medical history form, including documentation of appropriate immunizations as required by the University. International students must submit the medical insurance required under Board of Governors regulation prior to registering for classes.
Please see FPU-5.0102AP Registration to read in its entirety.
Admission of students to Florida Polytechnic University is within the jurisdiction of the University, but subject to the regulations of the Florida Board of Governors. Therefore, the University regulations on admissions must be read in conjunction with Chapter 6 of the Board of Governors regulations.
Please see FPU-2.001 Admission to the University and Appeal Process policy to read in its entirety.
Florida Board of Governors Regulation 6.004 requires that an AA graduate from a Florida public post-secondary institution receive priority for admission to a state university over out-of-state transfer students. Recruitment materials, catalogs, orientation programs and student handbooks provided to freshman enrollees and transfer students at state universities shall include an explanation of this provision. To read this regulation in its entirety, please click on the following link:
Please see FPU-2.004 Admission of Undergraduate Transfer Student policy to read in its entirety.
Minimum Eligibility Requirements: The minimum eligibility requirements for transfer students seeking admission to undergraduate degree programs at Florida Polytechnic University are as provided in the Florida Board of Governors regulation 6.004 Admission of Undergraduate, Degree-Seeking Transfer Students. However, applicants who satisfy the Board of Governors’ minimum requirements are not automatically guaranteed admission to the University, as the University reserves the right to require more stringent admissions requirements.
Please see FPU-2.004 Admission of Undergraduate Transfer Students policy to read in its entirety.
Early Admission decisions are made as a result of a comprehensive review in the same manner as First Time in College student admission decisions. Eligibility requirements for the Dual Enrollment Program are outlined in the articulation agreements between Florida Polytechnic University and the respective school district.
Please see FPU-2.002 Early Admission and Dual Enrollment policy to read in its entirety.
FTIC students seeking admission are defined as applicants who have earned a standard high school diploma from a Florida public or regionally accredited high school, or its equivalent, and who have earned fewer than twelve (12) semester hours of transferable college credit since receiving a standard high school diploma or its equivalent. First Time in College (FTIC) Students applying for admission are required to submit unofficial transcripts or the Self-Reported Student Academic Record (SSAR). All FTIC students are required at a minimum to self-report SAT or ACT scores in order to be considered for admission. These documents can be submitted via the application or Common App but also via email to the Admissions Office.
Please see FPU-2.003 First Time in College policy to read in its entirety.
Minimum Eligibility Requirements: The minimum eligibility requirements for international students seeking admission to Florida Polytechnic University are as provided in the Florida Board of Governors regulation 6.009 Admission of International Students to State University System (SUS) Institutions. In addition, international applicants who satisfy the Board of Governors’ minimum requirements must also meet the regular admission requirements as set forth by the University.
Please see FPU-2.005 Admission of International Students policy to read in its entirety.
Students who have been admitted to Florida Polytechnic University and are eligible to receive a Florida Poly Scholarship must abide by the scholarship eligibility requirements.
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Student must be enrolled full-time each Fall and Spring semester
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Undergraduate students must meet the minimum cumulative grade point average of 2.0 following their first year and a 2.5 each year after.
Undergraduate students may be eligible for the Florida Poly Scholarship for up to 4 consecutive years or until they are conferred as graduated, whichever comes first.
Graduate students may be eligible for the Florida Poly Scholarship for up to 2 consecutive years or until they are conferred as graduated, whichever comes first.
Annual awards are disbursed equitably between the Fall and Spring semesters. Florida Poly Scholarships are not awarded during Summer semester.
Eligibility requirements are reviewed at the end of every Summer semester.
Students may use the Summer semester to improve their Grade Point Average or Completion Ratio.
Students are expected and responsible for knowing their scholarship eligibility requirements:
**Florida Polytechnic University may offer a probationary period to Florida Poly Scholarship recipients if they are unable to meet scholarship requirements. If offered a probationary period, students are given 1 Academic Year to meet eligibility before having their scholarship canceled.**
The Office of Financial Aid at Florida Polytechnic University will be your point of contact for any questions and concerns about Federal Student Aid. The following are the Federal programs that are disbursed at Florida Polytechnic University:
Each of the Federal Aid Programs offered at Florida Polytechnic University require a current, error free, and verified Free Application for Federal Student Aid (FAFSA). For Direct Loan programs, a Master Promissory Note and Entrance Counseling is required. For PLUS Loan programs, a Master Promissory Note, Entrance Counseling, and Credit Check is required. Our Federal School Code to send all your Federal Aid information is: 042634
In order to be eligible for Federal Student Aid, all students must meet specific Federal Requirements:
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Be a U.S. Citizen, U.S. National, U.S. Permanent Resident, Hold an I-94 showing Refugee, Asylum Granted, Cuban-Haitian Entrant, Conditional Entrant, or Parolee.
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Have a clean National Student Loan Data System record - Cannot be in Default of previous student loans, borrowed past your aggregate limit, or have any other form of Federal flagging that prohibits you from receiving Federal Aid.
For Additional information on Federal Student Aid, and how to apply, please review the following links:
**Students that wish to receive Federal Student Aid MUST ACCEPT their awards in the CAMS Student Information System. Funds will not disburse until “Accepted”**
The Office of Financial Aid at Florida Polytechnic University will be your point of contact for any questions and concerns about your Bright Futures awards. The following are important steps you need to take to ensure that your Bright Futures Scholarship can be used at Florida Polytechnic University:
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We are requesting that all students using their Bright Futures Scholarship in the upcoming school year return to their Bright Futures application and add Florida Polytechnic University as their school of choice for sending scholarship funds. Until you have chosen Florida Polytechnic University as your primary school, we are unable to receive your scholarship funds.
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The application also will ask you to designate to which “terms” the funds should be allocated. Choose “Term 1” and “Term 2.”
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As a Bright Futures recipient, students will be responsible for understanding the regulations, policies and procedures that govern their scholarship dollars. Below are several terms of Bright Futures that students must adhere to in order to use their awards:
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Students must maintain a minimum GPA in order to be considered for renewal in the following Academic Year:
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3.0 for Florida Academic Scholars; 2.75 for Medallion Scholars.
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Students must complete the minimum amount of credit hours required by the Florida Department of Education.
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Students are required to repay the University for any award hours for courses that have been dropped or withdrawn. Florida Polytechnic University will not award any future Bright Futures awards to the student until these funds have been paid back to Florida Polytechnic University.
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Students must be attending at least Half-Time (6-8 credit hours) to be eligible for their Bright Futures award.
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Please be aware that, as of 2012-2013, Florida Gold Seal Scholarship recipients are only eligible to receive the Gold Seal funding at a Vocational or Technical Institution. Florida Polytechnic University will be unable to award Gold Seal for our students, as we are not categorized as a Vocational or Technical Institution.
For more information on your Bright Futures award, or on our prospective students, please review the State of Florida’s Office of Student Financial Assistance page.
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Financial Aid funds are packaged in CAMS Student Information System.
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Week 1 or Add/Drop Week: Students can change schedule without financial liability. However, financial aid awards will be based on the amount of credits being taken in the semester.
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Beginning Week 2: Beginning Week 2: Awarded financial aid funds begin to disburse to your CAMS account to cover any institutional charges (tuition, fees, meal plan). Any excess amount of aid on your account can be delivered to Student Living with your authorization. Because our housing is owned by a third party, authorization is required in order to send financial aid funds. If you would like us to send your financial directly to Student Living, please complete the Authorization to Apply Financial Aid to Housing Charges form and return to financialaid@floridapoly.edu. The form must be completed each semester by Week 2 if you would like the University to send funds directly to housing.
Students attending Florida Polytechnic University may appeal decisions related to the awarding, reinstatement or repayment of their financial aid. All appeal information and/or forms for financial aid must be submitted to the Office of Financial Aid located in the Admissions Center or emailed to financialaid@floridapoly.edu.
For more information, see FPU-7.0021P Financial Aid Appeals.
Appeal of Financial Aid Decision or Administrative Error
Students may appeal a decision of the Office of Financial Aid, or the award or disbursement of financial aid, if they believe an administrative error has occurred. Per the Florida Polytechnic University Academic Calendar, appeals may be submitted until the last day of classes during the semester for which the financial aid award decision or error occurred.
For this appeal, students are required to submit the following documents:
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The Appeal of Financial Aid Decision or Administrative Error form
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A signed, typewritten letter that describes the purpose of the appeal
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Additional documentation supporting the issue and appeal
**Prior to submitting an Appeal of Financial Aid Decision or Administrative Error form, students are encouraged to contact the Office of Financial Aid directly for assistance, as some issues may be resolved without an appeal**
Appeal for Reinstatement of State/Institutional Aid Due to Extenuating Circumstances
A student may appeal for reinstatement of a state and/or University scholarship if circumstances beyond the student’s control prevented the student from meeting minimum eligibility requirements. Appeals for reinstatement of aid must be submitted by the student within 30 days of receiving notice of ineligibility for the award.
For this appeal, students are required to submit the following documents:
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A signed, typed letter that describes the extenuating circumstances
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Additional documentation that supports the events described in the appeal letter
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An academic plan that has been completed and signed by a program coordinator or academic advisor
Appeal of Repayment of Bright Futures
A student may appeal the return of their Bright Futures Scholarship funds if extenuating circumstances beyond their control prevented them from completing the classes they withdrew from. Appeals for repayment of Bright Futures funds must be submitted within 30 days of receiving a returned funds/scholarship adjustment notice from the Bursar’s Office.
For this appeal students are required to submit the following documents:
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The Appeal for Reinstatement of State/Institutional Aid or Repayment of Bright Futures Due to Extenuating Circumstances form
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A signed, typed letter that describes the extenuating circumstances
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Additional documentation that supports the events described in the appeal letter
Appeal Review Timeline and Communication
Appeals submitted to the Office of Financial Aid will be reviewed by the Financial Aid Appeals Committee within 15 business days. The committee may accept, deny or request additional documentation for the appeal. If additional documentation is requested, the student’s appeal will be placed in a pending status. The student will be given 30 days to submit additional documentation. If no additional documentation is provided within 30 days, the student’s appeal will be denied.
All information concerning a student’s appeal status and appeal decisions are communicated directly to the student through the student’s Florida Polytechnic University email account. All decisions made by the Financial Aid Appeals Committee are final.
For questions regarding the appeal process, students may contact the Office of Financial Aid directly at financialaid@floridapoly.edu.
Florida Polytechnic University is proud to train and educate our Veterans of the U.S. Armed Services. Student’s eligible to utilize Veteran’s Benefits may log into www.va.gov/education to apply and monitor their education benefits. They may also speak with Florida Poly VA Certifying Officials to assist them in certifying their benefits.
Students utilizing Veterans Benefits are required to submit a Letter of Eligibility to the university before we are able to certify and disburse any VA Funds.
Students expecting Veterans Benefits to cover their educational costs and have completed all steps required to receive their funding, will have ALL university ledger costs deferred without penalty until funding has been received.
Any students using U.S. Department of Veterans Affairs (VA) Post 9/11 G.I. Bill® (Ch. 33) or Vocational Rehabilitation & Employment (Ch. 31) benefits, while payment to the institution is pending from the VA. Florida Poly will not:
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Require the student to secure alternative or additional funding;
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Deny the student access to any resources (access to classes, libraries, or other institutional facilities) available to other students who have satisfied their tuition and fee bills to the institution.
However, to qualify for this provision, such students may be required to:
Student Billing Information and Notifications
Student billing information and statements are available online through the CAMS Student Portal. Students may request a statement from the Student Business Services Office electronically at SBS@floridapoly.edu. Per University Policy FPU-3.0011P Email as Official Form of University’s Communication with Students, balance notifications will be communicated to the student by email using their University designated email address.
Tuition Liability & Payment Deadline
Students are liable for all tuition and associated fees with all courses for which the student is registered at the end of the drop/add period. Students liable for tuition and associated fees for any given semester must pay by the fee payment deadline published in the Academic Calendar to avoid assessment of a Late Payment Fee. In addition, failure to timely pay tuition and fees or make acceptable and appropriate arrangements for payment will result in the cancellation of the student’s course schedule per University Policy FPU-4.004 Procedure for Payment, Waiver and Refund of Tuition, Fees, Fines, and Penalties. It is the student’s responsibility to pay all fees and costs of enrollment at the University by the established deadlines. These deadlines are published on the university website.
Tuition and Fees
Pursuant to FPU-4.001 Tuition and Related Fees Schedule, the following tuition and associated fees shall be imposed and collected on a per-credit-hour basis, for each student enrolled, unless provided otherwise by law, or by Board of Governors or University Regulation. For more information regarding tuition and fees, please visit the Florida Poly website.
Third Time Repeat
Effective fall 2009, each student enrolled in the same undergraduate course more than twice shall be assessed an additional sum to cover 100 percent of the full cost of instruction, as established by the Board of Governors, for each such course in addition to the tuition and associated fees above. A student may request an exception to the third time repeat charge per University Policy FPU-4.006 Third Time Repeat Course Fee Exception.
Excess Hour Fee
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For students who enter a post-secondary undergraduate program for the first time in the 2009-2010 academic year and thereafter, the University shall require the student to pay an excess hour surcharge equal to 50 percent of the tuition rate for each credit hour in excess of 120 percent of the number of credit hours required to complete the baccalaureate degree program in which the student is enrolled.
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For students who enter a post-secondary undergraduate program for the first time in the 2011-12 academic year and thereafter, the University shall require the student to pay an excess hour surcharge equal to 100 percent of the tuition rate for each credit hour in excess of 115 percent of the number of credit hours required to complete the baccalaureate degree program in which the student is enrolled.
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For students who enter a post-secondary undergraduate program at any Florida public institution of higher education for the first time in fall 2012 - Spring 2019 shall pay an excess hour fee equal to 100 percent of the undergraduate tuition identified in Florida Board of Governors Regulation 7.001(3) for each credit hour in excess of 110 percent of the number of credit hours required to complete the baccalaureate degree program in which the student is enrolled.
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For students who enter a post-secondary undergraduate program at any Florida public institution of higher education for the first time in Summer 2019 or thereafter shall pay an excess hour fee equal to 100 percent of the undergraduate tuition identified in Florida Board of Governors Regulation 7.001(3) for each credit hour in excess of 120 percent of the number of credit hours required to complete the baccalaureate degree program in which the student is enrolled.
Registration of Zero Hours
Registration for zero hours provides for a student’s examinations, co-ops, internships, graduations, use of facilities, etc., when deemed appropriate by the University. The student is assessed resident tuition and the associated fees for one credit hour. The Zero Hour Fee shall be distributed in the same manner as tuition.
Audit Registration Fees
Audit registration assures a course space for the student; however, the student is not awarded a grade for the course. The charge for the Audit Registration Fee is the same as the resident tuition and associated fees, as applicable, that would be charged to a resident student taking the course for a grade.
Returned Check Fee
The University assesses a service charge in accordance with Florida Statutes section 832.07(1) for each unpaid check returned to the University.
Late Registration Fee
Any student who fails to register prior to the registration deadline published in the academic calendar will be subject to the late registration fee of $100. Students may request a waiver of the late registration fee due to exceptional circumstances per University Policy FPU-4.004 Procedure for Payment, Waiver, and Refund of Tuition, Fees, Fines, and Penalties.
Special Fees, Fines, and Charges
Payment of Tuition and Fees
Payment of tuition and fees may be made online, by mail, or in person at the Student Business Services Office during regular office hours. Payments need to be received by 5:00 p.m. on the payment deadline published in the academic calendar in order to be consider timely paid.
Online services are available for viewing account details and making payment. Students may pay online by credit card (American Express, MasterCard, Visa, Discover) through their CAMS Student Portal. Online payments will be subject to the University’s convenience fee, which may not exceed 2.75 percent of the payment amount.
Payments by check or credit card may also be made via the desk located in the Student Business Services area of the Wellness Center.
For payments by mail: Make the check payable to Florida Polytechnic University. Include your ID number, name, address and phone number on your check.
Mail your payment to:
Florida Polytechnic University
Student Business Services
Room 1101A
4700 Research Way
Lakeland, Florida 33805-8531
Deferred Payment of Tuition and Fees
The Office of Financial Aid automatically issues tuition and fee payment deferments for students who have been awarded and have accepted financial aid where financial aid is delayed due to circumstances beyond the student’s control. In situations when an administrative error caused the student to be ineligible for an automatic deferment or when the student experiences a documentable, unexpected financial hardship, a manual deferment may be processed. The President or designee may award a 60-day tuition and fee payment deferment when the student is a recipient of VA benefits or when the student has an acceptable third party that has agreed in writing to pay for the student’s tuition and fees.
Waiver of Tuition and Fees
Per University Policy FPU-4.002 Waiver of Tuition and Fees, Florida Polytechnic University will waive tuition and/or certain fees as required by the Board of Governors regulations and Florida Statutes.
Refund of Tuition and Fees
The University authorizes certain refunds of tuition and fees, less deduction for non-refundable fees and unpaid debts to the University. Credit card convenience fees, late registration fees and late payment fees are non-refundable fees.
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One-hundred percent of the applicable tuition and refundable fees will be refunded if the student drops a course or causes his or her enrollment in the University to be terminated by the Office of the Registrar prior to the end of the drop/add period;
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Twenty-five percent of tuition and refundable fees, less Building and Capital Improvement fees, will be refunded if the student drops a course or causes his or her enrollment in the University to be terminated by the Office of the Registrar prior to the end of the fourth week of classes, or at an appropriate time as designated by the University for summer sessions, and submits a completed Refund Request Form.
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One-hundred percent of tuition and refundable fees will be refunded if, within six months of the end of the semester to which the refund is applicable, a student who has withdrawn or dropped a course completes and files with the Office of the Registrar a Fee Adjustment Request Form citing recognized circumstances outside the student’s control, and such recognized circumstances are confirmed and the refund is approved by the Registrar. Recognized circumstances that will be considered within this six-month period include:
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Illness of the student of such severity or duration, as confirmed in writing by a physician, to preclude completion of the course(s).
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Death of the student or death in the student’s immediate family (parent, spouse, child, sibling, or grandparent) that precludes completion of the course(s).
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Involuntary call to active military duty.
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A situation in which the University is in error. The amount of a payment in excess of the adjusted assessment will be refunded.
Non-payment of Tuition and Fees
Per University Policy FPU-4.004 Procedure for Payment Waiver and Refund of Tuition Fees Fines and Penalties, failure to timely pay tuition and fees or make acceptable and appropriate arrangements for payment, will result in cancellation of the student’s course schedule. A student whose course schedule has been canceled cannot thereafter attend such courses and will not obtain credit for such courses, until the schedule is reinstated.
A student who makes an effort to pay the tuition and fees, including but not limited to making partial payments by credit card, check, or by use of any type of financial aid or scholarship, grants, waivers, third party contracts, Florida Bright Futures, and/or Florida Prepaid, by the published tuition payment deadline, will not be canceled from their courses, and the student will be considered liable for any unpaid tuition or fees.
Students who have not paid, or made acceptable and appropriate arrangements for payment, of their tuition and fees by the tuition payment deadline shall be assessed late payment fee and be precluded from receiving grades, transcripts or diplomas until the tuition and fees have been paid. When registration opens for a given academic term, any outstanding balance in a student’s account will prevent the student from being able to register for courses, or from receiving transcripts or diplomas until the student’s account has been paid in full.
If a student incurs a tuition and fee liability from the reversal of financial aid or the addition of new charges, after registration has opened for the next semester, the student must pay that liability in full before the start of the upcoming semester. Failure to make payment in full will result in the cancellation of the student’s course schedule for the upcoming semester
Course Reinstatement
A student whose course schedule has been canceled will be sent written notice of cancellation through university email, to the student’s last known email address on record. Such notice will include a deadline by which the student may apply for reinstatement of such course schedule.
Per University Policy FPU-4.004 Procedure for Payment, Waiver and Refund of Tuition, Fees, Fines, and Penalties, a student whose scheduled courses have been canceled for financial reasons may request reinstatement by the Registrar or designee through the fourth week of classes. Upon approval for reinstatement, tuition and fees; the late registration fee, if applicable; the late payment fee and other debts owed to the University must be paid in full by check, money order, cashier’s check or credit card before reinstatement will be affected. After the fourth week of classes, a student can request a late reinstatement from the Office of Financial Aid.
Means of Collection
Per University Policy FPU-7.006 Student Debt Collection, the University may employ any legal means for collecting student debts owed to the University, including but not limited to, any one or more of the following actions: issue collection letters; send notices by electronic mail; attempt to contact the student by telephone; engage a collection agency; suspend a student’s academic progress; cancel a student’s course schedule; preclude or restrict the issuance of a student’s grades or diploma or the release of a student’s transcript.
Delinquent accounts sent to a collection agency will incur collection costs that will be added to the outstanding balance due by the student. In addition, the University shall assess a charge representing the reasonable cost of collection efforts to effect payment for overdue student loan accounts.
A student may appeal an initial residency classification or reclassification decision within 30 days of receipt of the decision. Students are still responsible for all tuition and fees incurred while the appeal is being processed.
Please see FPU-4.0012P Tuition Residency Appeals policy to read in its entirety.
The mission of the Office of the University Registrar is to ensure the accuracy and security of student academic records, as well as comply with University security policies as defined under FERPA and other higher education regulations. Additionally, the Office of the University Registrar will provide quality, professional and efficient support service and assistance to students, faculty, alumni and colleagues.
The Registrar’s Office can assist students with managing their academic records in the following ways:
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Registration
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Transfer credit
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Change of major, concentration or catalog year
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Name changes or corrections
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Social security number corrections
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Residency reclassification
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Grade changes
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Course or University withdrawals
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Graduation
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Official transcripts and enrollment verifications
Forms for theses process are available online.
The Office of the Registrar maintains the University Catalog.
(Computing, Data, Voice and Video Communications, Educational Media, and Document Services)
In support of students, faculty and staff, Technology Services (TS) serves as the focal point of all University matters pertaining to Information Technology. Its mission is to plan, program, operate and maintain effective, efficient and innovative common-user IT policies, procedures and systems.
Florida Polytechnic University’s TS department provides students, faculty and staff, email and calendar accounts; online storage accounts; learning management system access; web space; and server access. It also maintains general purpose computer facilities, innovation labs and electronic classrooms.
The TS homepage contains information about available services and systems, the wired and wireless network, printing options, contacting the TS Help Desk located in IST South Commons and using the student Computer Resource Center facilities.
For further information, please contact Technology Services at helpdesk@floridapoly.edu or call 863-874-8888.
Appropriate Use of IT Resources
The University provides its IT resources to authorized users to facilitate legitimate objectives in a secure electronic environment. Users are responsible for their use of any IT resources, including activity originating from the user’s account within the user’s control. Users are responsible for keeping their University accounts and passwords secure and may not share their University accounts or passwords with others.
Please see FPU-11.0018P Appropriate Use of IT Resources policy to read in its entirety.
Course schedules are made available, and registration is conducted within a student’s CAMS portal via the Registrar’s Office. CAMS account details are provided to students upon official admission to the University. For questions concerning the online registration, students may review the instruction the University Registrar webpage.
Further explanation on registration, scheduling, and enrollment is found in the Academic Catalog, Registration and Enrollment.
Course Schedule
Each semester the course schedule will become available online prior to the registration period. Registration periods are designated on the academic calendar. Information concerning registration will be distributed via Florida Poly email. Fall and summer registration typically begins in March. Spring registration typically begins in November.
Advising and Other Holds
Students are responsible for their own course schedule and course registration. However, students must meet with their academic advisor prior to the opening of course registration to review their degree plan and course schedule each registration period. An advising hold will remain on a student account, forbidding them to register for courses, until this requirement is met. A student can locate who their advisor is via their CAMS account.
Holds may be placed on registration because of financial or other obligations to the University, such as failure to turn in required paperwork or failure to participate in required advisements. The obligation will need to be satisfied prior to the release of the hold by the office having authority.
Creating a Schedule
To develop an ideal schedule a student should utilize their “Degree Audit” and the “Schedule Wizard” located within their CAMS account. The degree audit provides a detailed look at the requirements a student has already met and still needs to meet. The schedule wizard is a web-based tool that is used to generate all possible schedule combinations for the classes needed.
Registering for Courses
Students will register for courses within their CAMS account. You can then select the “Registration” link to add your desired classes. Be sure to click the green “Process Registration” button located at the top and bottom of the page after you’ve added all your classes.
You can then see your completed schedule by clicking the “My Schedule” link on the left side of the CAMS portal.
Registration Eligibility and Restrictions
When registering in CAMS students may receive a message informing them, they are not eligible to add a class or that the class requires permission. Students should make sure they have successfully completed all prerequisite or corequisite requirements for classes they are trying to add prior to registration. These are found within the descriptions of the courses located in the academic catalog.
In the Fall and Spring semesters, the maximum number of credit hours in which an undergraduate may enroll is 18. During the Summer semester, the maximum number of credit hours allowed during a six-week term is 9, and the maximum number of credit hours allowed during a 12-week term is 15. The total of combined summer sessions cannot exceed 15 hours.
Adding/Dropping/Withdrawing from a Course(s)
Students may add or drop courses through their CAMS portal through the drop/add period as designated in the Academic Calendar. After the drop/add period and up to the withdrawal deadline, students may request a withdrawal by completing the withdrawal form found on the website and in the Registrar’s Office. A student who is currently enrolled at the University shall not incur academic or financial penalties by virtue of performing military service on behalf of the United States of America.
Student advising is conducted as a shared responsibility between the Academic Departments and the Registrar’s office. Academic advising is in place to ensure that students maintain satisfactory academic progress, where progress is measured by advancing through the required courses in the curriculum in a way that leads to a two semester (fall-spring) capstone sequence. Advising supports students who are “off track” for their program by mapping a manageable pathway to degree completion. These advising plans are unique to the student and in alignment with strengths and weaknesses apparent in their academic history.
Students may meet with their academic advisor, as designated in their CAMS account, to discuss their academic pursuits. However, students must meet with their advisor at least once each registration period to discuss their degree plan and to register for courses.
The University views assessments as a critical component of the educational process. Final examinations constitute an element of the assessment of a student’s understanding of the coursework.
The final exam schedule is posted to the Registrar website and communicated by the course instructor to students during the first weeks of the semester.
The two days prior to the start of examinations in the fall and spring semesters, generally a Thursday and Friday, are designated reading days. No classes are held on these days; instead, students are encouraged to use these days for study and review. There are no reading days in the summer terms because examinations are given during regular class periods.
Please see FPU-5.0073AP Final Exams policy to read in its entirety.
The University grading scale, grade point average methods, incomplete grade, grade forgiveness, and grade appeal policies are further explained in the Academic Catalog, Academic Information.
Mid-term & Final Grades
Faculty submit final grades, and these are made available for students to view by the listed date on the academic calendar. Official grades are available only in the student portal. Canvas does not hold the official grade and may not match the actual final grade posted to a student’s academic record.
Incomplete Grades
A student may be temporarily assigned an incomplete course grade, with the written approval of the course instructors, if the students is in a good standing in the course but has not completed all required course work. The student must request the incomplete grade through their instructor and complete a incomplete grade agreement form.
Grade Forgiveness
Grade Forgiveness is a method by which undergraduate and non-degree students may repeat a limited number of courses, provided the initial grade earned for the designated course is less than a “C”, to improve their grade point average (GPA).
Students have five (5) grade forgiveness options allocated, with only two options carrying over beyond their freshman year if not already used. Students must complete the grade forgiveness request form located in the Registrar’s office to request grade forgiveness.
Grade Appeals
Faculty, adjuncts, professors, and instructors have a fundamental right and responsibility to assess student performance. Instructors exercise professional judgment in determining how to assess student performance based on standards in their departments or disciplines and based on their own expectations for student achievement.
A student may request a review of the final course grade, using the procedure described in the grade appeal policy only when the student believes that one or more of the following conditions apply:
· There was a computational or recording error in grading.
· Non-academic criteria were applied in the grading process.
· There was a gross violation of the grading statement in the instructor’s course syllabus that states how course grades will be calculated.
To begin the process the student must complete a request for meeting form located in the Registrar’s Office.
The University academic standing policy is further explained in the Academic Catalog, Academic Information.
The University has established minimum academic standards to which all students must adhere. Academic standing defines academic progress as it is indicated on student records and how the status will affect a student’s academic progress at the University. A GPA below 2.0 may result in academic probation or suspension. When a student is not in good academic standing, the student’s academic standing is denoted on his or her student record. The Office of the Registrar will notify students of the change in academic standing via email to the student’s University email.
Each semester the University takes the opportunity to recognize those degree seeking undergraduate students who have met certain high academic standards. Eligible undergraduate students who achieve the required grade point average for courses taken in the fall or spring semester will be placed on a President’s List or Provost’s List that is published after the end of each semester.
In order to be eligible for consideration for the lists, an undergraduate student must have been enrolled in and completed a minimum of 12 credit hours during the semester and have no incomplete grades for any courses taken during the semester.
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An eligible undergraduate student whose grade point average is 3.90 to 4.00 for the semester will be placed on the President’s List.
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An eligible undergraduate student whose grade point average is 3.50 to 3.89 will be placed on the Provost’s List.
Once a list is published, there will be no changes to the list based upon grade changes or the removal or change of incomplete grades.
Please see FPU-5.00741AP President’s and Provost’s Lists policy to read in its entirety.
The National Student Clearinghouse (NSC) is the authorized agent of Florida Polytechnic University to provide online official transcript ordering and delivery services to students and alumni. Students may access the online portal to order official transcripts and check on the status of their order. Transcripts will not be released for students who have a financial obligation to the University, or other holds which prevent the release of transcripts. The Registrar’s Office will process the request. A $10 fee is charged for each official transcript requested; however, additional fees may be assessed for expedited shipping services.
Unofficial transcripts can be obtained via the student portal, which is no charge.
Additional information on transcript ordering and delivery options can be found on the Records and Registration website.
Career Development helps students connect their academic experiences to their career paths.
Through Career Development students can:
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Prepare for jobs and internships
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Receive resume guidance
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Ask questions in career chats
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Learn about career workshops and events
HANDSHAKE
Florida Poly uses Handshake to help students find internships and jobs that are a good fit for their individual talents, skill sets, and interests.
Handshake helps students find meaningful careers and discover career paths. Students can explore thousands of available jobs, track deadlines and put your best self forward, and connect with employers.
Employers who are interested in connecting with Florida Poly can reach out using Handshake or by calling 863-874-8640.
The Office of Student Activities & Involvement oversees all activities related to student life on campus, including student activities and programming, leadership and multicultural outreach. It is a voice and advocate for all students at Florida Polytechnic University. To reach this office, call 863-874-8763.
Florida Polytechnic University offers a robust selection of activities throughout the academic year that enhance the student experience. Student activities provide many benefits ranging from stress relief to gaining transferrable skills that may help you succeed as a professional after graduation.
Student Activities are led by many entities on campus, the Student Development Center, the Campus Activities Board, Student Government Association, and more.
The Student Development Center primarily oversees recreation activities on campus. Intramural sports, aquatics, and fitness are the three main program areas of recreation.
Intramural sports are fun competitions played solely within Florida Poly’s campus. Intramural Sports are a great way to stay in shape, meet new friends, learn a new skill, and get involved in campus. These sports are always changing, but some examples are basketball, soccer, sand volleyball, pickleball, whiffle ball, dodgeball, and so much more. All of Florida Poly is welcome to join!
The aquatic program utilizes our 200,000-gallon junior Olympic sized lap pool. We offer lap swimming, fitness classes, and fun competitions in the pool. Outside of being in the pool our pool deck is filled with lounge chairs, tables, and umbrellas that allow you to enjoy the Florida Sun year-round. Keep an eye on the calendar for pop up movie in the pool events and other wet n’ wild fun.
Our fitness program is focused on education, instruction, and safety. We strive to create a welcoming atmosphere in our campus gym. All experience levels are welcome to utilize our facility and we offer weight floor orientations to help everyone feel comfortable when working out with us. We offer free fitness classes regularly to all students and members. These classes are help by a certified instructor and customizable for all fitness levels. From beginner to expert everyone will get a workout to help push them to the next level. Throughout the semester our fitness team host workshops to educate the population on a specific fitness topic ranging from nutrition to a proper technique during a lift.
University TEAMS serve to connect and engage students with the campus through their chosen structured peer activity. TEAMS are student-run activities for those who have a passion for a particular focus area or who want to learn about a new skill while engaging in student leadership opportunities. While all TEAMS are competitive, they also stress skill development, team building, and socialization. TEAMS are open to Florida Poly students of any experience level and offer the opportunity to compete with other colleges throughout the state, region and nation. There are no membership dues- although some expenses may be borne by the participant.
Existing TEAMS include a university band, robotics, esports, archery, women’s club soccer, men’s club lacrosse, women’s powerlifting, ultimate frisbee, and a unique Navy Officer training program.
Please see FPU-1.003 Use of University Facilities and Property regulation to read in its entirety. The Student Development Center and TEAMS can be reached by phone at 863-874-8653.
The Student Government Association (SGA) is the official voice of the student body at Florida Polytechnic University. SGA is organized to actively represent student opinions; promote the social and academic advancement of students; foster communication, cooperation and understanding in all areas of the University; recommend and implement improvements necessary to the welfare of the students and the University; and encourage effective student participation. Each student is a member of the association at large, which elects all officers. Through the work of various elected and appointed officers and committees, the SGA represents the views of the student body to the trustees, the administration and various college committees. The SGA sponsors major social activities each year with the assistance of our Campus Activities Board (CAB). Concerned, responsible students are strongly encouraged to participate in the activities of the SGA.
Student Government Policies and Regulations
The Student Government Association shall be maintained by the students in accordance with law and regulation, including Florida Statutes Section 1004.26 (University student governments) and Board of Governors regulation 6.014 (Student Governments.)
The Student Government shall adopt internal procedures that must be approved by the University President. The Student Government’s constitution and by-laws, and any amendments thereto, must be approved by the University President.
Please see FPU-3.002 Student Government and Student Organizations regulation to read the policy in its entirety.
Our Campus Activities Board (CAB) is an agency of the Student Government Association led entirely by students and dedicated to creating programs that enhance the campus experience. CAB can be a great organization to join if you are looking for leadership, event planning, and teamwork experience.
Registered Student Organizations
Registered Student Organizations (RSOs) and activities exist for the personal enjoyment and development of students at Florida Polytechnic University. Students are encouraged to become involved in the co-curricular student activities program and active student organizations. The University may permit organizations and clubs funded by a combination of contributions from its members, fund-raising projects and outside sources to exist on campus, provided the organization has a faculty advisor and agrees to be governed by the regulations and policies of Florida Polytechnic University.
Student Organizations Policies and Regulations
Any student association, group, club or organization (“registered student organization”) other than SGA is eligible for active registration as a Registered Student Organization. Registration as a Registered Student Organization is contingent upon the student organization complying with all registration requirements and obtaining the approvals of the Student Government Association and the Vice Provost for Student Affairs or designee, and continuously complying with applicable regulations, policies and procedures.
Please see FPU-3.002 Student Government and Student Organizations regulation to read the policy in its entirety.
University Liability
The University does not assume obligation or liability for loss of or damage to personal belongings. Students should take precautions to protect personal belongings from theft, fire, water damage or other loss. Students are urged to purchase renter’s insurance and car insurance for protection against loss or property damage.
Volunteerism is a great way to serve your community and is encouraged by the University and the Office of Student Activities and Involvement. For further information, please call 863-874-8763.
The University encourages all students 18 years and older to be registered voters and to exercise their civic responsibility by voting in local, state and federal elections.
The Florida Polytechnic University Library promotes intellectual discovery in an innovative, user-centered learning environment. The library’s collection is entirely digital and can be accessed through the library website. A discovery tool allows students to search the library catalog for books and full-text journals. The library is in the IST Building, offering users flexible and inviting spaces for both collaborative and individual work. Librarians are available to help all users with their research and information needs.
The regulation shall apply to all Florida Polytechnic University libraries and all library users and is designed to facilitate use of the University’s libraries and use of the state university system library materials by interlibrary loans (“ILL”). It outlines the process students follow when requesting materials from other libraries by ILL.
Please see FPU-5.004 Library Services policy to read in its entirety.
In compliance with Section 504 of the Rehabilitation Act of 1973, as amended, and the Americans with Disabilities Act of 1990, Florida Polytechnic University seeks to provide reasonable accommodations to students with a documented disability.
Reasonable accommodations are determined via an interactive process, which consist of student submitting an application, supporting medical documentation, and meeting with the Office of Disability Services (ODS) staff. No service or accommodation is provided automatically or unilaterally by this office. Each student must initiate the process by contacting ODS and submitting a completed application with disability related documentation for any accommodations that may be needed. All records are held and retained in a confidential manner.
To discuss needs for academic, housing, or dining accommodations based on a documented disability, please contact the Office of Disability Services:
Kelly Morgan
Coordinator, Disability Services
4700 Research Way
Lakeland, FL 33805-8531
Phone: 863-874-8770
kmorgan@floridapoly.edu
disabilityservices@floridapoly.edu
For further information about disability services, or to access the necessary forms for students to seek accommodations, please refer to our webpage. Please see the Student Requests for Disability Services policy to read in its entirety.
The Florida Polytechnic University Health Clinic provides students with the highest quality care for physical and medical concerns. The Health Clinic, located in the Wellness Center, focuses on providing holistic-oriented health care. This includes initial diagnosis and treatment of injuries and illnesses, and appropriate follow-up for most short-term illnesses. Our providers are experienced in treating common medical problems seen on college campuses and are advocates of a wellness approach to health care, which empowers patients to become partners in managing their health needs through education and knowledge. The Health Clinic has medical forms, including physical exam forms, which need to be completed when students register at the University.
You may also email us at healthservices@floridapoly.edu and on our web page.
Prior to registration, each applicant accepted for admission must submit appropriate medical documentation including documentation of appropriate immunizations required by the University. Students are emailed the forms at the time of enrollment. Forms also can be obtained in the Health Clinic and should be submitted to immunizations@floridapoly.edu.
Exceptions may be granted pursuant to University policies. The University reserves the right to refuse registration to any applicant whose health record or report of medical examination indicates the existence of a condition that may be harmful to members of the University community.
The following immunizations are required:
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Hepatitis B Vaccine - Students wishing to decline this vaccine must read the information about Hepatitis B, then check and sign where indicated on the Mandatory Immunization Health History Form. Signing the waiver indicates you understand the possible risk in not receiving this vaccine. If you are under the age of 18 and wish to decline this vaccine, a parent must sign on your behalf
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Tuberculosis Screening - A Tuberculosis Skin Test by PPD or Mantoux (within the last year) or chest X-ray is required. NOTE: If both PPD and MMR are given, they must be given on the same day for a PPD to be accurate or given 30 days apart. PPDs must be read between 48-72 hours of administration. The result must be listed in “mm” and indicate whether negative or positive. If you have a chest X-ray, submit a copy of the laboratory report. All persons with a positive skin test must have a chest X-ray.
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Td (Tetanus)/Diphtheria or/and Tdap (Tetanus/Diphtheria/Pertussis) -Shot must be a series of three spaced injections within 10 years, or a booster within the past 10 years. For further vaccine information, please visit the Centers for Disease Control website.
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Menactra/MCV4 (Meningococcal Meningitis Vaccine) - Required for all students. Students will not be assigned a Florida Polytechnic University residence hall room until proof of this vaccination is received by the University. The most recent dose must have been received after 16th birthday. Students not living on campus who decline this vaccine must read the information about Menactra/Meningococcal Meningitis to understand the possible risk in not receiving this vaccine, then check and sign where indicated on the Mandatory Immunization Health History Form. Signing the waiver indicates you understand the possible risk in not receiving this vaccine. If you are under the age of 18 and wish to decline this vaccine, a parent must sign on your behalf.
The following immunizations is recommended:
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MMR Vaccine - Recommended for students born after Dec. 31, 1956. This combination vaccine often is given as protection from measles, mumps and rubella. Two doses are recommended for entry into Florida Polytechnic University. The first dose must have been received after the first birthday. The second dose must have been received at least 28 days after the first dose.
Pursuant to Board of Governors regulation 6.0007, all students must provide documentation of vaccinations against meningococcal meningitis and hepatitis B or provide a signed waiver for each declined vaccination. All students 18 years of age or older who choose not to be vaccinated against either Meningococcal Meningitis or Hepatitis B must sign a statement that they have been made aware of the potential fatal nature of the diseases and choose not to be vaccinated. All students under 18 years of age must provide signed parental consent to opt out of vaccination from either of these diseases. These forms may be found on our website or at the Health Clinic located in the Wellness Center.
Students and employees of Florida Polytechnic University who may become infected with the HIV virus will not be excluded from enrollment or employment, or restricted in their access to University services or facilities, unless individual medical evaluation establishes that such exclusion or restrictions are necessary for the welfare of the individual and/or other members of the University community. Florida Polytechnic University has established an HIV/AIDS Committee with membership, including Florida Polytechnic University students, faculty, administrators and staff, as well as representatives from several community organizations committed to HIV/ AIDS education and treatment. The committee meets as needed and is responsible for monitoring the medical, psychosocial and administrative developments regarding HIV/AIDS for the Florida Polytechnic University community. Additional responsibilities include administration and implementation of the Florida Polytechnic University policy in specific cases and coordination of all University educational activities emphasizing proactive prevention. In addition, the Committee will meet as needed to consider individual cases that may require University action.
Definitions
For the purpose of this policy, the following definitions shall apply:
An individual infected with HIV is one who:
Is shown by appropriate testing to have antibodies to HIV or its antigens in blood fluids or tissues AND has either of the following:
A) An identified opportunistic infection [OR]
B) A T4 lymphocyte (a type of blood cell) count of less than 200 per micro liter of blood.
For more information visit aids.gov.
Health Service Contact(s):
Health Services
Florida Polytechnic University 4700 Research Way
Lakeland, FL 33805-8531
863-874-8650
healthservices@floridapoly.edu
Lakeland area resources for people with HIV/AIDS:
Florida Department of Health Polk County Health Clinic
3241 Lakeland Hills Boulevard
Lakeland, FL
863-413-2620
Talbot House Ministries
Good Samaritan Free Clinic
814 N Kentucky Ave
Lakeland, FL 33801
863-687-8475
Planned Parenthood of Southwest and Central Florida
2250 E Edgewood Dr.
Lakeland, FL 33803
863-665-5735
Care Services can help students identify and overcome barriers that may affect their ability to accomplish their educational goals. The university offers mental health counseling services to students through a Student Assistance Program. Counseling services at Florida Polytechnic University are designed to support students in maintaining their overall well-being. Counseling is tailored on an individual basis to assist students with a variety of personal concerns and can be accessed on a 24/7 basis through BayCare’s Student Assistance Program by calling 800-878-5470.
These counseling services are available on a short-term basis and can also be accessed by calling the Care Manager at 863-874-8599, emailing Care@floridapoly.edu, or by visiting The Access Point (located at the rear of Phase 2 dorms facing West toward the campus water feature). Students who require counseling on a long-term basis should continue to schedule services with their established mental health provider or plan to locate and put these services in place before moving onto campus. The following website is one method of locating a therapist in Florida: https://www.psychologytoday.com/us.
Additional resources available to Students, Faculty and Staff 24/7:
911 Emergency
National Suicide Prevention Lifeline
800.273.8255
Peace River Center’s 24-Hour Crisis Line
800.627.5906
988 Suicide & Crisis Lifeline
National Crisis Textline: Text “Home” to 741741
Living on campus will help you make the most of your Florida Poly experience. The Office of Residential Life plays an integral role in our students’ education and development. We support Florida Polytechnic University’s mission by providing services, policies and programs that enhance academic and social experiences in a safe, friendly and challenging residential community. We feel that campus living combines the essential elements for a success college experience. We believe that student who live on campus are stewards of our residential communities and are encouraged to take responsibility for their success. There is a growing sense of shared community in our residence halls, a sense of living, learning, respect of each other and of commitment to the community.
Florida Poly’s Office of Residential Life oversees residence hall programming and initiatives, supervision of community directors and resident assistants (student employees), resident emergency and crisis response, and student conduct to offer students a living-learning environment that supports and promotes leadership, collaboration, innovation, adaptability, and development. The office’s goal is to provide students living in university housing with safe, well-maintained facilities, and programs that are conducive to student learning and success.
The Office of Residential Life is staffed by University professionals and student staff. The buildings are owned by Vestcor Communities and the leasing process is handled by the Student Living Office (Coastal Ridge Real Estate).
Students can contact the Office of Residential Life at residentiallife@floridapoly.edu or at 836-874-8789. Students can contact the Student Living Office at info@floridapolystudentliving.com or at 863-874-8779.
Residence Hall I
From high-speed, wireless Internet access to a fitness facility and game room, the 90,000-square-foot Residence Hall I is designed with the modern student in mind. Comfortable, secure and fully furnished, the three- and four-bedroom suites have the latest technology and accommodations to make learning and living outside the classroom comfortable and easy. There are two bathrooms per four-person suite.
Residence Hall II
Similar to Residence Hall I, the newest residence hall boasts high-speed, wireless internet access, game rooms and common study areas on all five floors of the 135,000-square-foot building. The majority of Residence Hall II is made up of “Semi Suites,” two double bedrooms furnished with two twin beds, a desk and chair, sharing a common bathroom. It was designed with a more traditional residence hall feel and features twice as much communal space as Residence Hall I, encouraging students to leave their rooms and create their own social hub.
The Wellness Center provides services and conveniences that members of the University community need in their daily life, and creates an environment for getting to know and understand others through formal and informal associations. The Wellness Center is a hub of activities. The 27,000-square-foot building houses the Wellness Dining Center, Einstein Bros. Bagel, Fire & Ash, Copy, Print and Mail Services, Florida Poly ID Card, Parking and Transportation, and more. Also located in the Wellness Center are administrative offices and health and wellness services. For more information, visit the Florida Poly website page for the Wellness Center.
Phoenix Dining provides opportunities for students and employees to stay connected on campus by offering a traditional dining hall, coffee shops, and more. Dining services is managed by Chartwells.
Per university policy, all residential students are required to participate in a residential meal plan membership. Residential students must log into CAMS to choose a plan; if a plan is not selected, the University will default required students to the 10 meals per week plan. Students have until the last day of drop/add each semester to change their meal plan. After that date, students will be billed and locked in on their selected plan for the semester.
Vending machines are located across campus offering a large selection of popular beverages and snacks. Also located on campus is a Pharmabox providing healthcare and pharmaceutical products. All machines accept cash, debit and credit cards. Machine damage or maintenance issues should be directed to Auxiliary Enterprises.
The Florida Poly ID Card is the official identification card of Florida Polytechnic University. It is issued to all members of the Florida Poly community. The Florida Poly Card is used for:
Florida Poly’s online bookstore is hosted by Follett and open 24/7. Shop the bookstore for textbooks, technology items, and school supplies. The bookstore also sells more than 2,000 spirit items that can be ordered on-demand. Please be advised that the bookstore is staffed and operated by Florida Poly partner, Follett, and not by Florida Poly employees. For questions regarding the bookstore, please reach out to Follett support staff using the contact information available on the bookstore website.
The University provides outgoing mail services through Auxiliary Enterprises located in the Wellness Center. Outgoing shipping service is available for USPS and FedEx. Prepaid outgoing UPS drop off is also available.
Students living on campus will have their mail and packages delivered directly to their residence hall.
Mail and Packages should be addressed as follows:
First Name Last Name
Florida Polytechnic University, Room ####
4540 Polytechnic Circle
Lakeland, FL 33805
If the student’s full name is not included in the address, the mail or package will be returned to the sender.
Students not living on campus should have all mail and packages sent to their off-campus address.
Copy and Print Center located in the Wellness Center offers a variety of custom printing services and manages the campus-wide fleet of on-demand copy/printers.
Parking and Transportation is responsible for a variety of programs and services that make it possible for students, employees, and visitors to get around the University and surrounding areas, including the Phoenix Shuttle.
The University’s parking management software utilizes License Plate Recognition (LPR), so there is no need to display a physical permit, as your license plate is your permit. The plate must be clearly visible to parking enforcement officers. A vehicle backed into a parking space without a front license plate is not considered visible and subject to citation.
Information and registration for parking permits can be found on the Parking and Transportation site. Parking rules and fees are regulated and set by the Florida Polytechnic University Board of Trustees.
Annual Parking Permit Fees
Reserved: $500.00
General: $115.00
Economy Lot (Lot 8 only): $85.00
Single Semester Parking Permit Fees
Reserved: $200.00
General: $60.00
Economy Lot (Lot 8 only): $50
For more information regarding services provided, please:
Read: 6C-13-1.003 Parking on University Property
Visit: www.floridapoly.edu/parking
Email: parking@floridapoly.edu
Call: Auxiliary Enterprises at 863-874-8440
The Florida Polytechnic University Police Department is located at 4539 Polytechnic Circle. Individuals in need of assistance should proceed to 4539 Polytechnic Circle. In the event that assistance is needed after hours, the phone located outside of the building will connect you with the police department. The Florida Polytechnic University Police Department consists of sworn law enforcement and non-sworn members who provide 24-hour police services to the campus community. The University Police Department is under the command of Chief of Police Richard A. Holland and Deputy Chief John D. Houser. The University Police Department is currently staffed by 14 full-time members providing full university police services to the Florida Polytechnic University campus.
Since the main campus is within the city limits of Lakeland, all 911 emergency calls go directly to the Lakeland Police Department Dispatch Center, which dispatches University Police.
The following is contact information for the Florida Polytechnic University Police Department.
Contact the police department by dialing 863-874-8472. If you are near a blue light emergency phone, simply press the red button, release it and you will automatically be connected to the Lakeland Police Department. The Lakeland Police Department will then dispatch a University Police Officer.
The University is concerned about the safety of its students and faculty, and it is also concerned with the security of both personal and University property. When witnessing or discovering a crime, students should first do what is necessary to secure their personal safety and the safety of others, then immediately report the crime to University personnel available on site. University personnel will then assist students in contacting the University Police Department. Students may seek advice or assistance from the police immediately in the event of a crime.
The campus community will receive a bulletin from the University Police for any crime that affects the community at large. The University reserves the right to alter access to campus facilities at any time. The University also reserves the right to bar an individual or group of individuals from campus facilities or property.
It is the intent of the University to encourage a free discourse of ideas while maintaining the safe and normal operations of campus life and education. To that extent, the FPU-1.007 Campus Free Expression regulation provides some time, place, and manner parameters on “campus expression” and processes for obtaining permission, when necessary, to hold a demonstration on campus.
Please see FPU-1.007 Campus Free Expression regulation to read in its entirety.
The University permits public access to public portions of the campus while maintaining its commitment to a safe workplace and learning environment. Police may authorize the issuance of trespass warnings pursuant to Florida law.
The University Police Department is responsible for the implementation and enforcement of this regulation provided such is consistent with this regulation and with Florida Statutes section 1012.97 and Chapter 810. The University Police Department may request identification of individuals on campus, may direct individuals to leave campus, may issue trespass warnings and/or may arrest individuals for trespass.
Please see FPU-1.006 Trespass regulation to read in its entirety.
A group or individual (including University employees) wishing to hold a political activity on campus will be considered as holding an “Unaffiliated Activity” and the group or individual must complete a EMS form, receive written approval in advance of the activity and comply with University rules, regulations, policies, and procedures.
Please see FPU-1.011 Political Activity on Campus regulation to read in its entirety.
Alligators can be found in virtually every body of water on campus, and are normally shy creatures. But when fed by people, they lose that fear and associate people with food. An alligator that has lost the fear of people can be extremely dangerous and can approach you looking for food. There are numerous cases in Florida where alligators have attacked people or pets because they have lost the fear of people.
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Be aware of the possibility of alligator attacks when in or near fresh or brackish water bodies. Attacks may occur when people do not pay close enough attention to their surroundings while working or recreating near water. Do not swim in any of the ponds or lakes on or near the campus as the waters might be inhabited by alligators.
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Alligators are most active between dusk and dawn.
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Leave alligators alone. State law prohibits killing, harassing or possessing alligators.
Report nuisance alligators to Florida Fish and Wildlife Conservation Commission (FFWCC) by calling 1-866-FWC-GATOR (866-392-4286). Of the many species of native snakes in Florida, not all are venomous. Still, we strongly suggest that you give all snakes plenty of room.
Florida Poly Alerts is the official emergency notification system for Florida Polytechnic University. Florida Poly Alert messages are issued when an ongoing threat, whether man-made or weather-related, presents an immediate threat to the health and safety of people on campus. Messages will be sent to all Florida Poly students, faculty and staff through:
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Email
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Telephone messages to all phone numbers listed on your profile
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Telephone voice messages to all college phones, including all classroom telephones
Check your Florida Poly Alerts account on a regular basis to ensure that you have listed your most current contact telephone numbers.
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