Directory Information and Release to Third Parties
Directory information is the information available about a student that is not considered harmful or an invasion of privacy if disclosed. Student directory information that can be released to the public is limited to:
- student’s name
- student’s date and place of birth
- student’s grade level, class and college
- student’s local and permanent addresses
- student’s telephone number
- student’s email address
- student’s enrollment status
- the most recent previous educational institution attended by the student
- student’s dates of attendance at Florida Polytechnic University
- student’s University ID number (not social security number)
- student’s major field of study
- any degrees earned by the student
- the nature and place of the student’s employment at the University
- honors and awards given to the student
- titles of publications by the student
- student’s photo
- student’s graduation date
- student’s participation in officially recognized or registered activities and sports
- student’s weight and height when he/she is a member of an athletic team
For additional information see FPU-3.001.
Student Classifications
Undergraduate (freshman, sophomore, junior, and senior) students are classified on the basis of semester hours satisfactorily earned.
| Freshman: |
0 through 29 semester hours. |
| Sophomore: |
30 through 59 semester hours. |
| Junior: |
60 through 89 semester hours. |
| Senior: |
90 or more semester hours, prior to completing baccalaureate requirements. |
Post-baccalaureate: Any student who is enrolled in a course, regardless of course level, who has a baccalaureate degree, is not working toward another baccalaureate degree, and has not been admitted to a graduate program.
Graduate: Any student enrolled in a graduate course (5000-6000 level) who has been admitted to a graduate program.
Audit: Any student registered for any credit course on an audit basis. No credit is received for courses taken on an audit basis. A grade of X will be assigned to audit coursework.
Student Holds
Holds may be placed on a student’s account, records, transcript, grades, diplomas or registration because of financial or other obligations to the University such as failure to turn in required paperwork or failure to participate in required advisements. Satisfaction of the obligation is required prior to the release of the hold by the office having authority.
Student Records/FERPA
The Office of the Registrar is one of the official custodians of student records. Information provided by a student to an institution pertaining to his or her record may be considered a student education record. A student has the right to review such information maintained in his or her educational record and to seek amendments or, in certain cases, append a statement to the record.
The University maintains student educational records in a confidential and secure manner in accordance with the Family Educational Rights and Privacy Act of 1974, as amended, (“FERPA”), also known as the Buckley Amendment (20 U.S.C. 1232g). Florida Statutes Section 1002.225 provides certain rights to students concerning their student records. Florida
Statutes Section 1006.52 makes both student records and applicant records confidential and exempt from disclosure under the State’s Public Records Law.
In the event of an unintentional release of student records due to unauthorized access, the University will notify all potentially affected students via email of the unauthorized release.
Students who believe the University has not maintained the confidentiality of their educational records as required by law may file a complaint by contacting the Family Policy Compliance Office, U.S. Department of Education, 400 Maryland Avenue SW, Washington, D.C. 20202-5920.
Transient Student
Transient students are students who attend Florida Polytechnic University for only one term before returning to their home institutions. There are two types of transient students:
- State University System (SUS) transient student is a student in good standing who is seeking a degree from a public Florida university and desires to take courses with Florida Polytechnic University. Students are asked to complete the SUS Transient Application form, which is available online at Florida Virtual Campus. Contact the Office of the Registrar.
- The other category of transient students is guest students who are degree seeking at an out-of-state institution or an in-state private institution and wish to take classes at Florida Polytechnic University. These students need to contact the Florida Polytechnic University Office of Admissions and fill out an application.
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