Nov 18, 2019  
2019-2020 Undergraduate Student Handbook 
    
2019-2020 Undergraduate Student Handbook

Financial Aid & Scholarship Information



2019-2020 Florida Poly Scholarships

Students who have been admitted to Florida Polytechnic University for the 2019-2020 academic year and are eligible to receive a Florida Poly Scholarship must abide by the scholarship eligibility requirements.

  • Student must be enrolled full-time each Fall and Spring semester
  • Undergraduate students must meet the minimum cumulative grade point average of 2.75
  • Graduate student must meet the minimum cumulative grade point average of 3.0
  • Student must complete 67% of all credits attempted with a passing grade

Undergraduate students may be eligible for the Florida Poly Scholarship for up to 4 consecutive years or until they are conferred as graduated, whichever comes first. 

Graduate students may be eligible for the Florida Poly Scholarship for up to 2 consecutive years or until they are conferred as graduated, whichever comes first.

Annual awards are disbursed equitably between the Fall and Spring semesters.  Florida Poly Scholarships are not awarded during Summer semester.

Eligibility requirements are reviewed at the end of every Summer semester.

Students may use the Summer semester to improve their Grade Point Average or Completion Ratio.

Students are expected and responsible for knowing their scholarship eligibility requirements:

**Florida Polytechnic University may offer a probationary period to Florida Poly Scholarship recipients if they are unable to meet scholarship requirements.  If offered a probationary period, students are given 1 Academic Year to meet eligibility before having their scholarship canceled.**

Federal Student Aid

The Office of Financial Aid at Florida Polytechnic University will be your point of contact for any questions and concerns about Federal Student Aid.  The following are the Federal programs that are disbursed at Florida Polytechnic University:

  • Federal Pell Grant
  • Federal Direct Loans (Subsidized and Unsubsidized)
  • Federal PLUS Loans
  • FSEOG
  • Federal Work Study

Each of the Federal Aid Programs offered at Florida Polytechnic University require a current, error free, and verified Free Application for Federal Student Aid (FAFSA).  For Direct Loan programs, a Master Promissory Note and Entrance Counseling is required.  For PLUS Loan programs, a Master Promissory Note, Entrance Counseling, and Credit Check is required.  Our Federal School Code to send all of your Federal Aid information is: 042634

In order to be eligible for Federal Student Aid, all students must meet specific Federal Requirements:

  • Meeting Satisfactory Academic Progress
    • Undergraduates - 2.0 Cumulative GPA, Pass 67% of all classes attempted, Complete your degree within 180 credit hours attempted.
    • Graduates - 3.0 Cumulative GPA, Pass 67% of all classes, Complete your degree within 70 credit hours attempted.
  • Be a U.S. Citizen,  U.S. National, U.S. Permanent Resident, Hold an I-94 showing Refugee, Asylum Granted, Cuban-Haitian Entrant, Conditional Entrant, or Parolee.
  • Have a clean National Student Loan Data System record - Cannot be in Default of previous student loans, borrowed past your aggregate limit, or have any other form of Federal flagging that prohibits you from receiving Federal Aid.

For Additional information on Federal Student Aid, and how to apply, please review the following links:

**Students that wish to receive Federal Student Aid MUST ACCEPT their awards in the CAMS Student Information System.  Funds will not disburse until “Accepted”**

Florida Bright Futures

The Office of Financial Aid at Florida Polytechnic University will be your point of contact for any questions and concerns about your Bright Futures awards. The following are important steps you need to take to ensure that your Bright Futures Scholarship can be used at Florida Polytechnic University:

  • We are requesting that all students using their Bright Futures Scholarship in the upcoming school year return to their Bright Futures application and add Florida Polytechnic University as their school of choice for sending scholarship funds. Until you have chosen Florida Polytechnic University as your primary school, we are unable to receive your scholarship funds.
  • The application also will ask you to designate to which “terms” the funds should be allocated. Choose “Term 1” and “Term 2.”
  • As a Bright Futures recipient, students will be responsible for understanding the regulations, policies and procedures that govern their scholarship dollars. Below are several terms of Bright Futures that students must adhere to in order to use their awards:
  • Students must maintain a minimum GPA in order to be considered for renewal in the following Academic Year:
  • 3.0 for Florida Academic Scholars; 2.75 for Medallion Scholars.
  • Students must complete the minimum amount of credit hours required by the Florida Department of Education.
  • Students are required to repay the University for any award hours for courses that have been dropped or withdrawn. Florida Polytechnic University will not award any future Bright Futures awards to the student until these funds have been paid back to Florida Polytechnic University.
  • Students must be attending at least Half-Time (6-8 credit hours) to be eligible for their Bright Futures award.
  • Please be aware that, as of 2012-2013, Florida Gold Seal Scholarship recipients are only eligible to receive the Gold Seal funding at a Vocational or Technical Institution. Florida Polytechnic University will be unable to award Gold Seal for our students, as we are not categorized as a Vocational or Technical Institution.

For more information on your Bright Futures award, or on our prospective students, please review the State of Florida’s  Office of Student Financial Assistance page.

Financial Aid Disbursement Timeline

  • Financial Aid funds are packaged in CAMS Student Information System
  • Week 1 or Add/Drop Week:  Students can change schedule without financial liability.  However, financial aid awards will be based on the amount of credits being taken in the semester.
  • Beginning Week 2:  Tuition and fees are charged to student’s CAMS ledger.  Packaged financial aid funds begin to disburse to CAMS account to cover any institutional charges.
  • Beginning Week 3:  Any remaining financial aid credit is refunded to the student, after all institutional charges are paid.
  • Students living in On-Campus Housing, and relying on financial aid to cover any form of rent for the semester, are responsible for remitting payment to housing once their refund is received. 

*Florida Polytechnic University DOES NOT forward funding to housing on the student’s behalf*

Appeal of Financial Aid Decision or Administrative Error

Students may appeal a decision of the Office of Financial Aid, or the award or disbursement of financial aid, if they believe an administrative error has occurred. Per the Florida Polytechnic University Academic Calendar, appeals may be submitted until the last day of classes during the semester for which the financial aid award decision or error occurred.

For this appeal, students are required to submit the following documents:

  • The Appeal of Financial Aid Decision or Administrative Error form
  • A signed, typewritten letter that describes the purpose of the appeal
  • Additional documentation supporting the issue and appeal

**Prior to submitting an Appeal of Financial Aid Decision or Administrative Error form, students are encouraged to contact the Office of Financial Aid directly for assistance, as some issues may be resolved without an appeal**

Appeal for Reinstatement of State/Institutional Aid Due to Extenuating Circumstances

A student may appeal for reinstatement of a state and/or University scholarship if circumstances beyond the student’s control prevented the student from meeting minimum eligibility requirements. Appeals for reinstatement of aid must be submitted by the student within 30 days of receiving notice of ineligibility for the award.

For this appeal, students are required to submit the following documents:

  • The Appeal for Reinstatement of State/Institutional Aid or Repayment of Bright Futures Due to Extenuating Circumstances form
  • A signed, typed letter that describes the extenuating circumstances
  • Additional documentation that supports the events described in the appeal letter
  • An academic plan that has been completed and signed by a program coordinator or academic advisor

Appeal of Repayment of Bright Futures

A student may appeal the return of their Bright Futures Scholarship funds if extenuating circumstances beyond their control prevented them from completing the classes they withdrew from. Appeals for repayment of Bright Futures funds must be submitted within 30 days of receiving a returned funds/scholarship adjustment notice from the Bursar’s Office.

For this appeal students are required to submit the following documents:

  • The Appeal for Reinstatement of State/Institutional Aid or Repayment of Bright Futures Due to Extenuating Circumstances form
  • A signed, typed letter that describes the extenuating circumstances
  • Additional documentation that supports the events described in the appeal letter

Appeal Review Timeline and Communication

Appeals submitted to the Office of Financial Aid will be reviewed by the Financial Aid Appeals Committee within 15 business days. The committee may accept, deny or request additional documentation for the appeal. If additional documentation is requested, the student’s appeal will be placed in a pending status. The student will be given 30 days to submit additional documentation. If no additional documentation is provided within 30 days, the student’s appeal will be denied.

All information concerning a student’s appeal status and appeal decisions are communicated directly to the student through the student’s Florida Polytechnic University email account. All decisions made by the Financial Aid Appeals Committee are final.

For questions regarding the appeal process, students may contact the Office of Financial Aid directly at financialaid@flpoly.org.

Financial Aid Appeals

Students attending Florida Polytechnic University may appeal decisions related to the awarding, reinstatement or repayment of their financial aid. All appeal information and/or forms for financial aid must be submitted to the Office of Financial Aid located in the Admissions Center or emailed to financialaid@floridapoly.edu

For more information, see FPU-7.0021P Financial Aid Appeals.

Veteran Education Benefits 

The Office of Financial Aid and Student Advising will be the point of contacts for any student utilizing Veteran Education Benefits while attending Florida Polytechnic University.

Students will only be considered and funded for Veteran Education Benefits only if they supply the school with a current Certification of Eligibility (COE) letter, informing of the student’s current benefits.

Eligible students that have supplied their COE letter:

  • May participate in courses beginning on the date the COE was provided;
  • Will have ledger balance deferred until benefits have been received;
  • Will not incur any financial penalty, or be denied access to university resources; and
  • Will NOT be required to borrow additional financial aid to cover any institutional costs while waiting for their VA funding they may be delayed.